time management

Jul 28, 2009

Clearing the clutter

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Did you know that clutter can bring you down? Think about how you felt last time you cleared out a space that was bothering you. It is a real sense of freedom whether it is a whole room, wardrobe or desk. It is worth investing the time in clearing the clutter. What is clutter? Over time our homes, have a tendency to accumulate and collect all kinds of treasures, gems and keepsakes. Now we all know that one person’s trash is another person’s treasures, but our homes can only hold so much!!! Our motto is “Get rid of anything that isn’t useful, beautiful or joyful”. Of course, this process will not be done in one day, after all it took years (or if we are really good, months) to make it this way. Start...
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Jul 15, 2009

Declutter your Mobile Phone

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Too often we leave the organising and decluttering until the end of the year – which is a busy time with celebrations and shopping. Or the start of the year – which is a good time for planning so why not schedule your decluttering gradually throughout the year? This means that it is not a massive job when it comes time to declutter. Rather than tackle a whole job such as the office at once it is great to continuously work on smaller areas such as your mobile phone. What you say? Declutter my mobile? Believe it or not there are many areas that do get decluttered in your mobile. Contacts Delete all temporary numbers. Delete any numbers belonging to people that you don’t know. If you are like me I always save numbers when...
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Jun 9, 2009

Not-to-do lists

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Lists, lists, lists I love them. I have shopping lists, weekly menu list, 2009 goals list, action items list, to-do list, birthday list, presents list, cleaning my house list and it goes on. The problem with all the lists is knowing what to do first so the idea when presented to me of a “not-to-do” list sounded sensational. Author Michael LeBoeuf recommended the following for the not-to-do list: All low-priority items, unless you have successfully completed all your high-priority items. Anything you could reasonably delegate to someone else. Demands on your time from others that are either thoughtless or inappropriate. Any errand that, if ignored, will have minimal consequences. Anything you might have done for someone else that the person should be doing for himself or herself. Wow – what a great idea. Think of the...
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May 26, 2009

Office Organising Tips [Part 4]

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Conquer Your Filing In an idea office environment we should be able to find anything that we need the instant we need it. So why is it that we can not always do this? The answer is in whether we have invested the time to establish a filing system that we understand. It is easy to file items however the objective of filing is to find the filed items quickly. By creating a filing system where we can retrieve documents when we need to find them we can save ourselves hours a day. Steps to conquer your filing. Purge what you do not need! Put like items together in broad categories such as a main category, then a sub-category. For example, the main category is financial, sub-categories include bank accounts, shares, cash flow, profit...
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May 14, 2009

Office Organising Tips [Part 3]

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Tips to Save You Time when you Communicate Everyday at work we communicate too many people such as colleagues, clients and suppliers. We communicate in many different ways such as email, letter, quotation, telephone, verbal and non-verbal. Just as taming your desk saves you time so does clear communication. Phone call Before making a phone call take the time to write down the points you wish to discuss. Ensure the person you are talking to has the time to speak to you before you even commence your discussion, this way they will be fully focused on the conversation and you will both save time by not having to cut the conversation short and then have to repeat the conversation later on. Follow up If you need to follow up on something after your discussion...
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Apr 28, 2009

Office Organising Tips [Part 2]

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Organise Your Desk What does your desk look like? Are you happy with the way it is set up? Do you even stop and look at your desk and analyse whether it is working for you? Your desk can be a key factor in your productivity. A cluttered desk can affect you as follows: It can waste your time It occupies space You can lose things Money is wasted on extra office furniture and storage to hold all the extras you are keeping It can affect how others see you It can appear that you are out of control It can be difficult to prioritise your work when you can not find what needs to be done What to do: Keep only supplies that you need on a daily basis on your desk Ensure the top draw closest to your desk...
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Apr 23, 2009

Anzac Day

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We wish our very best to all those attending ANZAC Day Memorial Services. Our thoughts and prayers are with you all. What is ANZAC Day? ANZAC Day – 25 April – is probably Australia’s most important national occasion. It marks the anniversary of the first major military action fought by Australian and New Zealand forces during the First World War. ANZAC stands for Australian and New Zealand Army Corps. The soldiers in those forces quickly became known as ANZACs, and the pride they soon took in that name endures to this day. What does it mean today? Australians recognise 25 April as an occasion of national commemoration. Commemorative services are held at dawn – the time of the original landing – across the nation. Later in the day, ex-servicemen and women meet and...
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Apr 15, 2009

Office Organising Tips

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Empty your mind Empty information from your brain and organise it. That can be done by using a diary, a notebook, a planner, and your computer or specific software packages that are available. By doing this it gives your brain space to think about what you should be focusing on because you have the prompts you need to deal with tasks or appointments when they occur. Reoccurring tasks Do you have reoccurring tasks that you have to do? It may be checking office stationery supplies or paying insurance premiums . Place these tasks into “Microsoft office tasks” and it will remind you when you start up your email program of the jobs that have to be done. They can be set up as reoccurring tasks so that they remind...
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Mar 24, 2009

Getting organised starts with clearing the clutter!

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The steps to decluttering whether it is the shed, office or home are the same. It can be difficult to know where to begin clearing the clutter but it can be a good idea to start in an area that does not need a lot done to it. This will take less time but it will give you a start. The following are some steps to get you decluttering: Have a plan Know how you are going to organise the stuff while you are going through it Use a systematic approach Gather boxes and suppliers you will need, such as boxes or containers with the following labels: keep in this area elsewhere donate recycle micro sorting and rubbish The elsewhere box is for any object that belongs elsewhere to stop you leaving the room you are...
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Feb 12, 2009

You’ve got mail – Controlling your Inbox

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We all have far too much to do everyday and would love more time to focus on the things we love, so why is it that so many of us double or triple handle our emails? To control your “Inbox” you have to establish new habits. The following guidelines will assist you to “manage your mail”. Set times during the day to check your emails. Perhaps aim for 3 times a day – in the morning, after lunch and before you go home for the day. Use the 2 minute rule – action anything that can be done in less than two minutes. Read each email and action it then and there . The majority of our emails can be handled immediately...
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