time management tips

Aug 14, 2013

Strategies to Clear My Mind – The Cycle of Completion is a Method to Clear the Clutter Mentally

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The Cycle of Completion

  • The cycle of completion is a method to clear clutter mentally
  • Answer this question if you will. How many objectives, projects and tasks do you have sitting on your plate right now?
  • How many uncompleted past projects do you have lingering around in your head?

15 completed projects have more power than 45 partially completed ones. Let’s begin going through the cycle of completion.

  • Begin to clear clutter by listing all of your uncompleted tasks, personal commitments, objectives and projects on a sheet of paper
  • You are now ready to begin making decisions about these items
  • Jack Canfield, author of the Success Principles Journey (this is where this idea comes from) suggests deciding in one of the following manners:
    • Ditch – the project gets tossed
    • Delegate – outsource the project
    • Action – complete it
    • File – file it away for future date
  • Listing and deciding which uncompleted projects is the first step to clear clutter from your mind.

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Aug 7, 2013

Strategies to Clear My Mind – Physical Clutter and Procrastination

Reduce Clutter

Clutter is a big drain on mental, physical and emotional energy.

Clutter is those things you never use, do not really need, do not like, are broken or a poor fit, to name just a few examples.

Make that clutter a priority. Like many goals in life, you have to schedule time to achieve them.

Set aside time each week to tackle the clutter in your environment and in your life.


Eat Your Frog!

Is there anything you have been putting off doing?

How do you feel when you think about it?

Procrastination has a high cost.

It robs you of vital energy and can produce feelings of guilt.


Take a day in which you can do things by yourself.

Take yourself out to a movie, go to a museum or art gallery, or do something you’ve always wanted to do but never made time for. In doing so, you’ll be able to enjoy the peace and quiet of being alone.

What would you do?

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Jul 31, 2013

Strategies To Clear My Mind – Worry, Exercise And Movement

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Free your mind from the problems that swirl around you.
Take your mind off of those things that are causing you stress by working on a puzzle or spending time with friends and family.
Or perhaps you need to go out for a nice dinner or weekend getaway to free your mind.

Exercise regularly.
Exercise causes your brain to release endorphins, which are known to make you feel happy.
It’s like the body’s natural “high.”

Movement is wonderful for quieting the mind because it teaches you how to listen to your body. Yoga, Pilates and Tai Chi are both excellent forms of movement to quiet the mind

Take a walk.
Concentrate on your surroundings.
If your mind wanders back to your to-do list gently redirect it.
Even if all you can do is take a 15-minute walk, take it. That can be great alone time for you.


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Jul 24, 2013

Strategies to Clear My Mind – Schedules are the Answer

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All in Good Time: Schedules

  • Alleviate some of your mental stress by creating a schedule.
  • When you have all tasks organized and planned out, with free time added in between, a significant amount of tension will be lifted.
  • You will live more efficiently and suffer from fewer overwhelming moments.
  • You cannot plan for everything, and schedules must be altered from time to time.
  • However, having a solid schedule for the things you know you must do, prioritized by importance, can make a huge difference in your mental stress.
  • Plus, this is a great way of guaranteeing you have time set aside to practice your mind-decluttering techniques.
  • Have a monthly schedule, which turns into a weekly plan which turns into a daily to-do list.

Enter the Matrix – this is how to determine what tasks need to be prioritized.

Draw a square and divide it into quarters.

On one side, write: “Urgent” and “Not Urgent”; on the other, write: “Important” and “Not Important.”

Prioritize the things that are Urgent and important, then Important and Not Urgent.

Why? Because you want to do the things that matter most first before you get sucked into the things that matter less.


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Jul 17, 2013

Strategies to Clear My Mind – Eliminating Worry

Cross Out the Non-Essentials

Yup, this is our clever next step. Why? Because crossing off what you don’t have to do can make the hours and days ahead much less complicated than they seem right now.

Sometimes it is that simple to keep our lives on track. If something isn’t working, fix it. If you’re spending time with negative people, DON’T. They will bring you down and suck the energy right out of you.

The longer you delay dealing with your worry, stress, self-doubt, and negative self-talk, the sooner it will rot and cause weaknesses in other areas of your life such as your health, career, family and relationships.

Our Worries

What do we worry about? Pleasing everyone, things that happened in the past (water under the bridge), health issues, money, job, love, etc. Studies indicate that most of our worries never come true. And when we spend long periods of time worrying, we are releasing chemicals into our bodies that can cause physical symptoms that range from headaches to high-blood pressure. The long-term effects of worrying can increase the risk of heart conditions as well as heartache caused by loneliness. Who wants to be around someone who is always depressed and worried?

List your three greatest worries.

List one empowering action you will take to eliminate each worry.

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Jul 10, 2013

Strategies to Clear My Mind – Periodic Brain Dump

Thinking on Paper to Dump Your State of Mind
When you dump your state on paper you can:

  • stop trying to remember what you were thinking about
  • focus on what you want to do about it
  • or whether you can just let it go
  • or prioritize

When it’s on paper, you free your mind.

When it’s on paper you can slice it and dice it in a more effective way, or sort it in a way that works for you, instead of against you.

Thinking on paper is how you go from soup to sanity.

Example of a Periodic Brain Dump
Here’s a quick example of a periodic brain dump.

  • Weed the garden
  • Clear out son’s room
  • Downsize book collection
  • Clean the gutters on the house
  • Add a border to the back lawn
  • Take down the tree

That was step one. It’s random and it’s just a quick dump of my top of mind things.

Step two would be sorting it and analyzing it against what I want to accomplish.

Today’s Assignment

  1. Dump your brain.  Simply make a list and dump out everything that’s top of mind or tugging at your thoughts.
  2. Take a moment to enjoy the fact that you uncluttered your mind and gave it some breathing room.  Let yourself play with the possibilities.
  3. If you’re really feeling gung-ho, then review your list and find some low hanging fruit.  For example, the simplest thing on my list is shredding papers, and I enjoy it, so I’m going to tackle that.  For the other things, I’ll have to step back, prioritize against what I want to accomplish, and then make a simple plan.
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Jul 3, 2013

Strategies to Clear My Mind – Take Inventory

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  • Make a list of all the areas of your life that feel messy or cluttered.
  • This may be a relationship, your desk at work, health and fitness or your closet at home.
  • Number your list in order of urgency, what area is bothering you the most
  • Rate these out of ten.
  • How much is this annoying me out of ten?
  • Think about how can I make this better?
  • What is one step I can do to make me feel better about this situation?
  • Take action
  • You may want to use the ‘wheel of life’ to assess how you are feeling in your life.
  • Categories include:
  • Family
  • Relationships
  • Health and Fitness
  • Career and Business
  • Financial
  • Personal Growth
  • Contribution
  • What is something you can do to move forward, make your life more balanced and improve

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Jun 26, 2013

Strategies to Clear My Mind – Using Words to Remove Tension

Use Words to Remove Tension
Written words are a powerful tool to assist and support you to remove tension. As teenagers, many of us kept a diary to record our feelings, emotions and events of the day. This is still a beneficial strategy to use today.

It doesn’t take a lot of time, perhaps three minutes in the morning to set your intentions for the day.

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Jun 19, 2013

A Feng Shui State Of Mind Is A Feeling Of Deep Inner Peace, Balance And Harmony

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DeCluttering Your Mind

  • A Feng Shui state of mind is a feeling of deep inner peace, balance and harmony.
  • This state of mind can give you both an energy boost and unblock energy.
  • The potential to be in this state of mind is with us always, but the real challenge is learning how to listen to it.
  • There is so much happening on the surface: distractions, mental clutter, to-do lists and should’s, that it is difficult to reach that inner state of grace.

DeClutter Your Mind for More Clarity

  • Clarity is something that a mind needs in order to function.
  • Too often, we walk around in a fog thinking of errands that need to be done, chores that need tending to, and family obligations.
  • Obtaining a clear mind is not an easy task
  • However, there are tips that are designed to help you to achieve a clear, focused mind.

Benefits of a Decluttered Mind

  • The best place to begin to declutter your life is from the inside.
  • Many people overlook the benefits a healthy mind can offer.
  • The mind can become bogged down with emotional baggage and seriously impact a person’s ability to function.
  • Decision making can become a challenge and coping with problems may feel nearly impossible when you do not have a clear mental state; therefore, it is important to learn how to free your mind of unnecessary clutter.

Since everyone is different there is no one-size-fits-all method to clear your mind of clutter; however, the following are some common techniques that can begin you on your journey to decluttering your life by first decluttering your mind!

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Jun 12, 2013

Stress Is How We React To A Situation

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What is stress?

What causes stress?

A lot of people believe stress is from their environment, people, pressure, time – it is none of this it is how we react to this.

  • Spilt milk at home and your reactions
  • We have a response called fright or flight – summon all the resources we need to fight something or flee it.
  • When we have this stress response the body changes, heart beats faster, brain function changes, vision narrows while it is lifesaving people are using this response on a daily basis e.g. Waiting in the post office queue

What are some of the signs and symptoms of stress?

  • Cognitive
  • Physical
  • Emotional
  • Behavioural

Cognitive Signs and Symptoms:

  • Memory problems
  • Inability to concentrate
  • Poor judgment
  • Seeing only the negative
  • Anxious or racing thoughts
  • Constant worrying

Physical Signs and Symptoms:

  • Aches and pains
  • Diarrhoea or constipation
  • Nausea, dizziness
  • Chest pain, rapid heartbeat
  • Loss of sex drive
  • Frequent colds

Emotional Signs and Symptoms:

  • Moodiness
  • Irritability or short temper
  • Agitation, inability to relax
  • Feeling overwhelmed
  • Sense of loneliness and isolation
  • Depression or general unhappiness

Behavioural Signs and Symptoms:

  • Eating more or less
  • Sleeping too much or too little
  • Isolating yourself from others
  • Procrastinating or neglecting responsibilities
  • Using alcohol, cigarettes, or drugs to relax
  • Nervous habits (e.g. nail biting, pacing)

One of my guiding principles is that every situation, good or bad, offers a gift that provides some benefit. It’s just a matter of finding the gift. Many people who are overtaken by events are quick to declare them a setback or disaster. Instead you can ask, “Where’s the gift in this?” –
John McGrath

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